24 March 2010

Position Vacant: Project Assistant for Facility Grants Mechanism & Gender Justice Policy

EAST TIMOR JUSTICE SECTOR SUPPORT FACILITY – ETJSSF
(JUSTICE FACILITY)

Project Assistant for Facility Grants Mechanism & Gender Justice Policy Development and Implementation
(1 Position)

GRM is the Managing Contractor for the Australian Government assistance provided to Timor-Leste via the East Timor Justice Sector Support Facility (ETJSSF) - The Justice Facility

We are seeking a Project Assistant for Facility Grants Mechanism & Gender Justice Policy Development and Implementation

Instructions for Applicants

All applications are screened for compliance upon receipt. Only those applications that comply with all instructions and include a completed Application Cover Sheet (see below) will be forwarded to the staff responsible for technical evaluation.

Please contact Lidia Santos via email on: Lidia.santos@grm.tl or +670 331 2207 if you have any questions.

Please submit with your application by April 16th, 2010 to: Lidia.santos@grm.tl or Justice Facility Office Bairro De Villa Verde.

Please provide the following document:
· A completed application coversheet, available below at the last page of this document.
· Your current Curriculum Vitae.

Applications can be in English and should not contain any additional material. Applications via email are preferred.

Assessment

A panel will assess applications on the basis of technical merit.

Note that only those applications from candidates who are able to fulfil all the requirements of the position will be considered and assessed.

Only short-listed candidate will be notified for interview

A. TERMS OF REFERENCE

Position Title
Project Assistant for Facility Grants Mechanism & Gender Justice Policy Development and Implementation
Reports to
Senior Management Advisor Grants Mechanism and Civil Society & Adviser, Access to Justice, Policies and Programs
Primary counterparts
NGOs and other Civil Society Organizations engaged in the Justice Sector supporting information provision and service delivery to members of the public and special groups; and Faith Based Organizations.
Some liaison will also be necessary with Justice Sector Agencies including: The Ministry of Justice, the Ministry of Social Solidarity, the Courts and the Office of the Prosecutor General, the Office of the Inspector General and the Office of the Ombudsmen/Provedoria.
Duration
1 year fixed term (3 month probationary period)
Location
Based in the Office of Justice Facility in Dili, but also working out to other targeted Civil Society Organization and Government Institutions. Some travel to the all Districts required.
Language
Ability to speak and write fluent Tetum and good knowledge of English and Bahasa Indonesia as working languages.


Subcontractor Responsibilities or Tasks
The main task of the Project Assistant is to provide support to the development and implementation of the Ministry of Justice’s gender justice policy, and to provide support to CSOs funded by the Justice Facility to improve access to justice for women. The Project Assistant will also support the development of proposals generated from CSOs and provide secretariat support to the organization of training for CSOs.

This will involve but is not restricted to:

Support the development and implementation of the gender justice policy

· Participate in meetings/consultations with government departments, CSOs, UN Agencies involved in the implementation of the gender justice policy

· Assist with organizing workshops and communications for dissemination of the policy

Support the Facility Grants Mechanism (FGM)

· Support partner CSO organizations to develop proposals for the FGM
· Do a basic costing of activities for appraisal of the budget in proposal received
· Review and summarize proposals submitted by partner CSOs
· Provide secretariat support to grants selection panel as follows:
­ Draft agreed recommendations and prepare all necessary documentation for the Facility Management Group (FMG)
· Liaise with the Facility Pilot District office for receipt of proposals generated from Covalima district and provide support where necessary on the development of these proposals
· Assist with the upkeep of an updated archive and registry of all proposals received, decision taken and where a grant has been awarded keep track and update implementation status of the project
· Receive and collate all progress reports on projects and draft quarterly and yearly reports as appropriate for review of relevant Facility lead advisor of project
· Support relevant Facility lead advisor of project to monitor project implementation
· Supervise the preparation of activity completion reports including the acquittal of project funds

Support organization of training from the Facility
· Make logistic arrangements as necessary (book venues, purchase training materials needed etc.)
· Prepare all materials needed for training
· Compile training evaluation questionnaires and draft report on training including participants comments. Provide Tetun translation when needed.

General duties
· Participate in team meetings
· Undertake any other duty as assigned by the Senior Management Advisor Grants and Civil Society or Adviser, Access to Justice, Policies and Programs or Facility Team Leader

B. SELECTION CRITERIA
Qualifications and Experience
· Tertiary qualification in Business and Management or equivalent;
· Experience working in a Project and Training Management area, with a focus on implementation of project and training;
· Recognized relevant qualification or practical experience in activity planning and project management and development with government or with CSOs
· Understanding of organizational development issues in Timor-Leste, preferably in the context of the Justice Sector;
· Understanding of the legal system and access to justice issues in Timor-Leste is an advantage;
· Previous work experience and strong understanding on civil society sector is an advantage.
· Good communication, writing and computing skills

Other Qualities/Competencies
· Ability to speak and write fluent Tetum and good knowledge of English and Bahasa Indonesia as working languages.
· Strong interpersonal communication skills, with the ability to communicate well with people from diverse cultures and backgrounds;
· Ability to be flexible and to identify a variety of solutions to issues that may arise;
· Ability to work sensitively and in a culturally appropriate manner with people from diverse cultures and backgrounds;
· Ability to work as part of a team with a commitment and skills to resolve conflict in the workplace;
· Prepared to work flexible hours if required;
· Good character, honest, punctual and work with integrity;
· Prepared to travel to all district;
· Ability to maintain confidentiality in difficult working environments

EAST TIMOR (TIMOR-LESTE) JUSTICE SECTOR SUPPORT FACILITY (ETJSSF)
Applications must reach GRM International by 5.00pm on the closing date. Applications may be submitted in English. Email: Lidia.santos@grm.tl or Justice Facility Office Barrio De Villa Verde
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