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19 September 2008

United Nations Integrated Mission in East Timor Quick Impact Projects (QIPs)

UNMIT

United Nations Integrated Mission in Timor-Leste

UNMIT has been authorized by the United Nations Secretariat in New York to fund Quick Impact Projects (QIPs). QIPs are generally associated with a strategic effort to establish and build confidence in the mission, its mandate, and the peace process, thereby improving the environment for effective mandate implementation. QIP selection is based on the following criteria:

- the non-recurrent quality of the activity funded;
- a quick impact on the defined target group;
- a labour-intensive character;
- visibility;
- cost-effectiveness;
- the potential for ownership by the community;
- the urgency of the need;
- support of local authorities;
- the reliability of the implementing partner and the absence of duplication with existing programmes.

Individual QIPs should not exceed USD 25,000 in cost and should be completed within three months of initial disbursement. A Project Review Committee (PRC), which consists of the Chief of Staff, the Chief Finance Officer, and representatives from the Office of the Deputy Special Representative of the Secretary-General for Governance Support, Development and Humanitarian Coordination, Integrated Humanitarian Coordination Unit, Office of the Chief of Mission Support, as well as UNPol, will be responsible for vetting project proposals.

The review and selection of projects by the PRC will commence as soon as suitable projects proposed by reliable implementing partners, both national and international, are submitted through the QIPs Secretariat.

During the 2008/09 financial period, the Mission will undertake and implement projects to support the rule of law and improve the livelihood of Timorese citizens.

A provision of $250,000 would cover quick-impact projects focusing primarily on the restoration and repair of PNTL facilities, including its headquarters, and public sanitation facilities, the renovation of basic community infrastructure, the provision of clean drinking water and the rehabilitation of school buildings and roads.

Please find attached the Quick Impact Project proposal form. Please submit any project proposals to Ms. Radhika Padayachi (padayachi39@un.org).


Quick Impact Project Proposal

Advice for Applicants:

Proposals are invited for small-scale projects thatsupport the peace process, support implementation of the mandate of the peacekeeping operation, or address immediate needs of the population. Projects should not exceed $25,000 in value, and should be implementable within 3 months. Projects may take a variety of forms, including limited infrastructure-related projects, the provision of equipment, short-term employment-generating projects, non-recurrent training activities, the holding of confidence-building or similar fora, and so on.

Projects that meet the minimum criteria (including a realistic budget, and submission by a reputable organisation) will be considered by a project review committee within the mission, following an initial visit to the project site by a mission representative. The committee will decide which projects best meet the priorities of the mission within the funds available for these purposes. There is no guarantee that projects submitted will be selected, even if they meet the minimum criteria. The applicant will be notified in writing by the mission of the decision of the committee. The project may be amended by the committee before approval.

If the project is selected, the implementing agency will be asked to sign a Memorandum of Understanding with the mission, and project funding will be released in two or more stages, following monitoring by the mission of successful ongoing implementation. Projects must be completed within three months of the release of the first installment of funds. Implementing agencies must maintain, and submit on request, an up-to-date list of expenditures with receipts. Partners will be usually expected to publicise the project upon completion, in coordination with the mission. Action will be taken to recover funds that are not used in the agreed way.



Project proposals should be submitted to: The Project Review Committee (PRC) through the Secretariat ad interim of the PRC, Ms. Radhika Padayachi of Planning and Best Practices Unit.

NAME OF PROJECT PROPOSAL

DATE SUBMITTED

LOCATION

APPLICANT (Organisation, name and contact details)

NAMES OF ANY MISSION REPRESENTATIVES

THE PROJECT HAS BEEN DISCUSSED WITH (if relevant)

TOTAL COST IN US DOLLARS
(Attach cost estimates in US dollars only, and any relevant information)

BRIEF DESCRIPTION OF THE ORGANISATION (Including the number of members and the status of the organisation, e.g. NGO, community organisation, UN agency, mission component. Describe or any similar projects previously implemented by the organisation.)


HAS A SIMILAR REQUEST BEEN SUBMITTED TO OTHER DONORS? IF YES, GIVE DETAILS
IN THE EVENT OF CO-FINANCING, PROVIDE CONTACT DETAILS OF OTHER DONOR(S)

DESCRIPTION AND TIME-LINE OF THE PROJECT (Provide details and sequencing of activities that would be undertaken, any separate phases of the project, materials that would be used, how long the project would take.)

PURPOSE OF PROJECT (Describe the beneficiaries of the project, how many there are, and how they would be affected. Describe how the project would support the peace process, support implementation of the mandate of the peacekeeping operation, or address immediate needs of the population)

CONTACT DETAILS OF ANY REPRESENTATIVES OF NATIONAL OR LOCAL AUTHORITIES THE PROJECT
HAS BEEN DISCUSSED WITH

ACTIVITIES THAT WOULD BE PLANNED TO PUBLICISE THE PROJECT

REMARKS

I / We hereby undertake to use the funds, if granted, for the abovementioned purposes only.

NAME_______________________________________

SIGNATURE____________________________________

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